MINUTES
Regular Meeting
Monday, February 25, 2013 at 7:30 p.m.
Town Hall, 2nd Floor Conference Room
302 Main Street
I. CALL TO ORDER
II. ROLL CALL
Attendant Members Absent Members
Theodore G. Pendleton, Chairman Kingmon B. Snow, Jr.
Anthony M. Brodeur, Vice Chairman Susan Missel
Barbara D’Agostino, Regular Member
I. Ben Aiken, Alternate , seated for Susan Missel
Anita Yust, Alternate seated for Kingmon B. Snow
Christina Costa, Zoning Enforcement Officer
Stella Beaudoin, Recording Clerk
Audience Members: Max Lyman; Ron Lyman, Principle, Max’s Place; Eric Borkenhagen; Matt Demour, Big Y; Laurie Bryant, Project Manager Big Y; David Ziaks, P.E, Hesketh & Associaties and Patraick Moore, Pepin Associates
Mr. Pendleton called the meeting to order at 7:35 p.m.
IV. NEW BUSINESS
A. Max’s Place” Modification of Special Exception Permit #07-061
127,600 s.f. shopping center including 54,100 s.f. grocery store, 54,000 s.f. retail building, 8,000 s.f. liner building, 10,000 s.f. liner building, parking and landscaping.
Corner of Boston Post Road, Spencer Plain Road & Center Road West
Gateway Business B-4 District, Pedestrian Node
(Map 25, 26 / Lots 2, 28, 29, 30 / 6-10, 6-11, 6-12, 32, 32-1)
Applicant: Max’s Place, LLC; Agent: Attorney David M. Royston
Attorney David M. Royston presented on behalf of this application. Mr. Royston stated that the applicant has received permission from the Board of Selectmen to relocate the buildings associated with this proposal in order to adjust the site plan. A modification to the plan was ratified at the January 2013 town meeting. At their February 21, 2013 meeting, the IWWC issued a modification of the original permit previously granted. Mr. Royston stated that this application will be filed with the Land Use office and will be scheduled for a Public Hearing on April 15, 2013.
Dave Ziaks presented. Mr. Ziaks stated the main entrance to this shopping center will be situated off of Spencer Plains Road and a traffic light will be installed at that entrance. There will be a driveway coming off of the Boston Post Road which will serve as an entrance only. Sight lighting will be LED lighting and will be the same in height and scale as previously submitted.
Mr. Ziaks stated that there will be a 42-foot courtyard area between the Kohl’s store and the Big Y store in which bike racks, tables and chairs will be situated along with decorative landscaping. The crosswalks will be stamped concrete and the face of Kohl’s will be comprised of cut-outs where trees will be planted. Other businesses on the property are comprised of the Ulta building and Panera Bread with an outdoor seating area. There will be a sidewalk edge treated with a stamped concrete which is a consistent theme throughout the site.
Mr. Ziaks stated that there will be a public sidewalk running along Spencer Plains Road. Access to the loading docks will be comprised of a turn-around so that trucks will not need to egress through the customer parking lot.
Ben Aiken commented on the retention ponds and stated that they are too close to the end of the property line which slopes to the abutting Amtrak property. Mr. Aiken is concerned that the run-off water will filter into the track beds. Mr. Ziaks stated that there is a common drainage ditch that runs along the property line under the track level that will handle the run-off. Mr. Ziaks stated that he will contact Amtrak and inform them of this proposal.
Attorney Royston referenced a plan which was marked up at the previous meeting. Attorney Royston stated that a small Kohl’s sign was added to the South side of the building.
Mr. Brodeur stated that he is satisfied with the architecture and building design.
Patraick Moore, architect presented. Mr. Moore stated that the building material of the Big Y is comprised of brick wall and brick face along the building and along the canopy columns. The header across the Big Y, is stucco façade with a cornice line. The tower element has the main building signage. The second tower has a solid face. The shingle color is burnt sienna and all earth tone colors. The LED lighting on the front of the Big Y will be underneath the canopy and offer indirect lighting. The columns which are spaced every 25 feet supports the façade. Exit doors will be built on the north and south side of the building.
Mr. Moore stated that the awnings which will be installed on the Ulta building are a trademark requirement.
Mr. Moore commented on the Panera building noting that the roof line and materials will be similar to those utilized in the other on premises buildings. Mr. Moore stated that none of the tenants on the road side of Spencer Plains Road will have signage.
Mr. Lyman stated that signage will not be located on the back of the building which faces the interstate.
Mr. Royston commented on the signage and a brief discussion ensued on the criteria for uniform signage throughout the buildings. It was suggested that all lighting be comprised of LED fixtures. The 25 foot fixtures and 18 foot fixtures are proposed for the parking lot. The 12 foot decorative fixtures will be installed along the walkway.
The Zoning Enforcement Officer reviewed a list of recommendations that she compiled this evening from comments made by the Board. The Board affirmed that these were the recommendations that they made and requested that the ZEO organize the information into a formal report. Vice Chairman, Anthony Brodeur agreed to review the report on behalf of the Board within a twenty-four hour period from when it is received to make sure the content clearly depicted the recommendations made at the meeting. A copy of the report will be attached to the meeting minutes.
MOTION to approve of the “Max’s Place” Modification of Special Exception Permit #07-061, 127,600 s.f. shopping center including 54,100 s.f. grocery store, 54,000 s.f. retail building, 8,000 s.f. liner building, parking and landscaping, corner of Boston Post Road, Spencer Plains Road & Center Road West, Gateway Business B-4 District, Pedestrian Node, Map 25, 26 / Lots 2, 28. 29, 30 / 6-10, 6-11, 6-12, 32, 32-1, with modifications based on the Board’s comments compiled this evening by the Zoning Enforcement Officer. The Board requested that the recommendations are to be placed into a formal report to the Zoning Commission. The report will be reviewed to the satisfaction of the Vice Chairman before the report is issued; MADE by T. Brodeur; SECONDED by A.
Yust; APPROVED by T. Brodeur, T Pendleton, B. D’Agostino, B. Aiken and A. Yust and (5-0-0).
MOTION to approve of the Minutes of January 30, 2013 as presented; MADE by B. D’Agostino; SECONDED by A. Yust; APPROVED by T. Brodeur, T. Pendleton, B. Aiken, B. D’Agostino and A. Yust and (5-0-0).
B. Correspondence~– No correspondence
C. Committee, Representative & Staff Reports – No reports
VI. ADJOURNMENT
MOTION to adjourn the meeting at 10:40 p.m. to the next regularly scheduled meeting to be held on Monday, March 11, 2013 at the Old Saybrook Town Hall, 2nd floor conference room, 302 Main Street at 7:30 p.m.; MADE by B. D’Agostino; SECONDED by T. Brodeur; APPROVED by T. Brodeur, T. Pendleton, A. Yust and B. Aiken and B. D’Agostino (5-0-0).
Respectfully submitted,
Stella Beaudoin
Recording Secretary
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